Maintenance Administrator

Team Jobs - Commercial • Permanent • Poole, Bournemouth and Christchurch and Poole, England, United Kingdom • £27.50k - £29.50k / year • 1d ago

Poole | £27,500 - £29,500 |Full Time, Permanent

Are you an organised administrator who enjoys keeping things running smoothly behind the scenes?

We're looking for a proactive Maintenance Administrator to join a busy and supportive team based in Poole. This is an excellent opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and takes pride in delivering accurate, efficient administrative support.

You'll play a key role in coordinating maintenance activities, supporting engineers, liaising with customers, and ensuring jobs are processed smoothly from start to finish.

What you'll be doing

Coordinating engineer schedules and arranging appointments
Preparing job packs and supporting the planning of maintenance visits
Raising sales orders and processing maintenance-related administration
Producing quotes and invoices
Chasing timesheets, job sheets, quotations and outstanding payments
Maintaining accurate customer and job records across company systems
Booking travel and accommodation for engineers when required
Managing stock administration and equipment returns
Handling incoming calls and emails, providing excellent customer service
Supporting the wider maintenance team with day-to-day administrative tasks

What we're looking for

Previous administration experience within a busy office environment
Strong organisational skills and excellent attention to detail
Confident communication skills, both written and verbal
Comfortable dealing with customers, suppliers and internal teams
Good IT skills, including Microsoft Office
Ability to prioritise workloads and work effectively under pressure
Experience within maintenance, engineering, facilities, construction or service-based environments would be advantageous

What's on offer

Salary of £27,500 - £29,500 per annum
23 days holiday plus bank holidays, increasing with service
Private healthcare scheme after qualifying period
Company sick pay after qualifying period
Funded training and development opportunities
Cycle to work scheme
Free eye tests
Regular company social events
On-site parking

TJCOM

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