Senior Accounts Administrator

RJK Security Systems • Permanent • Enfield, Greater London, England, United Kingdom • 7h ago

A leading specialist company in the installation of electronic security, audio-visual and home automation systems is now looking for a senior accounting professional to manage the company’s finance department, on a part-time basis.

The company has been established for over 25 years and are an innovative installation company specialising in the fast-moving field of smart home automation and security encompassing CCTV, door entry, access control, electronic gates and related disciplines.

You will be responsible for managing the day-to-day finance responsibilities of the business as part of a small finance team, involving reviewing and reconciling daily bank entries, book keeping using Xero accounting software, managing the payables ledger and supplier payments, and reporting weekly updates to the Director of the business. You will also be responsible for completing and submitting VAT returns and other statutory HMRC submissions such as CIS returns. In addition, you will also liaise regularly with the company accountants to manage the preparation of year end accounts and other ad-hoc finance accounting needs.

The role and responsibilities:

Maintain and update daily the status of accounts receivables and payables using Xero software
Daily reconciliations of all company bank accounts, credit cards, petty cash etc
Manage Payables ledger, supplier payments, aged payables and provide support for ad-hoc supplier enquiries
Input supplier invoices to bookkeeping software using Dext package
Issue invoices to customers for works completed using Simpro software package
Maintain monthly journals, update entries as needed
Prepare and file quarterly VAT returns
Prepare monthly CIS returns
Provide regular financial reporting to the Director and other key Managers within the business
Evaluate new supplier agreements and manage new customer contracts
Analyse and assess business overheads (eg utilities) and make recommendations for savings and streamlining as appropriate
Set up new credit accounts
Process and approve expenses claims for staff
Work with company accountants to prepare year-end accounts and other critical financial documentation
Support the invoicing clerk with duties as needed
Answer ad-hoc finance queries, manage incoming phone enquiries as required
Look for ways to improve efficient working of the finance function within the business and make recommendations as appropriate

Personal requirements:

Proven experience as a senior finance professional in a similar small to medium sized business
Minimum of 3 years prior experience in an equivalent role
Ideally AAT Level 4 qualified or equivalent
Proficient with Xero software
Advanced knowledge of Excel and Microsoft Office packages
Highly analytical
Excellent attention to detail
Strong team-player, happy to work within a small team on own initiative
Strong time management and organisational capabilities
Previous experience of VAT / CIS / HMRC requirements
Trustworthy, respectful, honest and flexible
Strong verbal and written communication skills

Remuneration & Benefits:

- Salary – negotiable dependent on experience £35,000- £40,000 pro rata

-Part time hours, days and hours to be agreed

-25 days holiday, 8 days bank holidays – on pro rata basis

-Company pension contributions

-Discounts package with major retailers

-Free parking at office

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