Accounts/Office Assistant

Hales Group • Temporary • Bury-st-Edmunds, Suffolk, England, United Kingdom • £14 / hour • 3h ago

Accounts/Office Assistant
Near Bury St Edmunds
6-month FTC
Part-time, with flexible hours
£14.00 per hour

We are recruiting an Accounts/Office Assistant to join our client based near Bury St Edmunds. The successful candidate will ideally have strong communication skills, previous experience working in a Bookkeeping position, and the ability to manage multiple tasks efficiently.

Key Responsibilities

Processing payments and preparing job documentation, including invoices
Recording daily financial transactions, including sales, repairs, parts, and customer payments
Logging customer jobs, repair orders
Organising receipts, job sheets, purchase records, MOT paperwork, and warranty documents
Assisting with month‑end and year‑end closing activities
Managing accounts payable, including supplier invoices for parts and materials
Managing accounts receivable, including unpaid customer invoices and payment reminders
Welcoming customers and visitors in a professional and friendly manner
Handling incoming calls, directing enquiries appropriately, and providing assistance where required
Scheduling vehicle bookings and maintaining accurate records
Ordering parts as requested by technical staff
Completing data entry tasks accurately using spreadsheet and office software
Supporting general administrative functions such as filing, photocopying, and document organisation
Maintaining a clean, tidy, and well-organised reception area
Assisting colleagues with clerical duties as needed
Handling sensitive information with discretion and confidentiality

Skills & Experience

Previous experience in a Bookkeeping position
Competence in Microsoft Office (Word, Excel) and Google Workspace (Gmail, Calendar)
Experience with data entry and general administrative tasks is advantageous
Strong organisational skills with the ability to prioritise workload effectively
Professional and confident manner when dealing with phone calls and visitors

If you are interested in this position, please contact Scarlett or Janine on (phone number removed) or apply with a current CV to (url removed)

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