Executive Assistant to the Regional Head

Quantum Group • Temporary • Harrow, Greater London, England, United Kingdom • £29k - £29.50k / year • 21h ago

We are Hiring for Executive Assistant role for an International Bank based in Harrow. This is an FTC of 12 Months.

JOB ROLE:

To provide complete assistance to the CEO.

2 JOB RESPONSIBILITY

Arranging & Managing Meetings: * Co-ordinate and organize meetings, conferences with business clients, Senior Executives BMs/Heads of Departments etc. * Collate and distribute documents prior to meetings. * Ensure that all materials for meetings are prepared in a timely manner. * Accurate dictation and note taking at meetings as required. * Prepare & distribute minutes of meetings. * Arrange refreshments for meetings. * Devise an efficient system for tracking of Action points. * Track Action points.

Diary Management: * Responsible for the management of the CEO's diary.* Manage and schedule appointments and keep diaries constantly up to date with contact details.

Travel Management: * Arrange all aspects of travel for staff members as required including flights, hotel bookings, currency, car parking, car hire etc. * Assist with travel for non-staff-members and arrange for visas, as and when required.

Office & General Management: * Produce purchase orders, payment requests and stationery requests as and when required.* Implement and maintain an efficient filing system for the CEO. * First point of contact for any telephone enquiries for the CEO, ensuring all messages are forwarded promptly and efficiently. * First point of contact for visitors and provide refreshments as and when required. * Work with other members of the Team, providing support where necessary. * Track projects. * Helps efficient Office Hospitality and workflow management.

Post and Emails: * To manage emails and attend to correspondence and emails in a prompt and efficient manner. * To regularly review emails and post by referring to the relevant parties as appropriate.

Relationship Management: * Maintaining and establishing contacts for CEO. * Manage contact and liaise with Travel agents and other service providers on behalf of the CEO. * Maintain contact with any other party as required on behalf of the CEO.

Communication: * To provide salient business data and information to the CEO for the purpose of assess business performance. * To implement a system to facilitate effective communication with the executive team, management team and other pertinent employees. * To prepare presentations, MI and Financial and other reports, Business reports for the CEO. * To analyse financial and other reports for the CEO. * To support and provide information for decision making to the CEO. * Oversee reporting and monitoring of organisational performance metrics form various stakeholders. * Responsible for events-based coordination of activities organised by the HR team. * To undertake any other duty as delegated by the CEO.

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