Substation Administrator

Pontoon • Temporary • Coventry, West Midlands, England, United Kingdom • £33k - £35k / year • 10h ago

Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.

Job Title: Substation Administrator

Location: Coventry

Contract Type: 12 months

Role Overview

We are seeking an organised and proactive Substation Administrator to provide administrative and operational support to substation and engineering teams. Working closely with operational leaders and stakeholders across Planning, Projects, Compliance, and Safety, you will play a key role in ensuring the smooth day-to-day running of substation operations.

This position requires a highly organised individual who can manage multiple priorities, coordinate activities across various locations, and provide effective administrative support within a fast-paced environment.

Key Responsibilities

Coordinate travel, accommodation, and logistical arrangements for operational teams.
Manage and maintain SharePoint sites, databases, and administrative records.
Prepare professional presentations, reports, and business documentation.
Utilise Microsoft Excel and Power BI to produce reports and analyse operational data.
Organise meetings, prepare agendas, record minutes, and track follow-up actions.
Welcome visitors and support site administration activities.
Coordinate deliveries and support general office management duties.
Support employee engagement initiatives, working groups, and wellbeing activities.
Produce and distribute internal and external reports, business plans, and performance updates.
Manage purchasing card transactions and monitor expenditure against approved budgets.
Liaise with stakeholders across multiple sites and departments.
Provide administrative support for compliance, health & safety, and operational activities.
Travel occasionally to other operational sites as required.

Essential Requirements

Previous experience in an administrative or office support role.
Strong proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
Excellent organisational skills with the ability to manage competing priorities.
Strong written and verbal communication skills.
High attention to detail and accuracy.
Ability to work independently and collaboratively within a team environment.
Professional and customer-focused approach.

Desirable Requirements

Experience using Power BI.
Full UK driving licence.
Experience managing SharePoint sites.
Previous experience supporting engineering, utilities, infrastructure, construction, or operational teams.

Apply now!

Please be advised: if you haven't heard from us within 48 hours, then unfortunately your application has not been successful on this occasion. We may, however, keep your details on file for any suitable future vacancies and contact you accordingly.

We use generative AI tools to support our candidate screening process. This helps us ensure a fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.

You may also be interested in these jobs

Administrator

Plum Personnel • Permanent • Coventry, West Midlands, England, United Kingdom • £27k - £30k / year • 10h ago

Administration

Administrator Meriden Salary: £27,000 - £30,000 Hours – Monday-Friday 9am-5pm (Office based) We are looking for an experienced Administrator to join a friendly team working within Financial Services. You’ll play a key...

10h ago

Apply

PPM Compliance Administrator

Gill Cooke Personnel Ltd T/A The Recruitment Group • Temporary • Birmingham, West Midlands, England, United Kingdom • £15 / hour • 10h ago

Administration

PPM Compliance Administrator Location: [Insert Location] Salary: £15.00 per hour Hours: Monday to Friday, 9:00am – 5:00pm We are seeking a highly organised and detail-oriented PPM Compliance Administrator to join our cli...

10h ago

Apply

Payroll Administrator

RECfinancial • Permanent • Leicester, Leicester, England, United Kingdom • £29k - £33k / year • 10h ago

Administration

RECfinancial are currently recruiting for an experienced Payroll Administrator to join our Leicester based Accountancy Practice client. This position is available for either 4 or 5 days, covering 30 - 37.5 hrs a week. Ba...

10h ago

Apply

Facilities Assistant - Coventry

Office Angels • Temporary • Coventry, West Midlands, England, United Kingdom • £15.38 / hour • 10h ago

Administration

Join Our Team as a Facilities Assistant! Temp to Perm Hours: Monday to Friday, 8:00 AM - 17:00 PM Due to location: Must drive! Are you ready to step into an exciting temporary role that makes a real difference? We are on...

10h ago

Apply

Legal Secretary - Family

Talk Staff Group Limited • Permanent • Redditch, Worcestershire, England, United Kingdom • £24k - £28k / year • 1d ago

Administration

Our client, a very reputable firm are looking to appoint a Legal Secretary for their Family Department based in Redditch. You will be tasked with providing secretarial support and assistance. This is an exciting opportun...

1d ago

Apply

Get more jobs like this

Create a free job alert