Administrator

Shorterm Group • Temporary • Grangemouth, Falkirk, Scotland, United Kingdom • £15.50 / hour • 5d ago

Team Administrator

Location: Grangemouth
Hours: Minimum 36 hours per week
Schedule: Monday-Friday, plus 1 in 3 weekends (paid overtime)
Contract: Temp-to-Perm
Starting Rate: £15.50 per hour
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The Opportunity
We are probably the largest mover of Freight on earth and move goods worldwide on a 24/7/365 basis, moving Minis to Scotch Whiskey.
We operate a 10-person team at our Rail Freight Outstation in Grangemouth. Four team members manage administration, while the remainder oversee yard and terminal operations.
We are looking for an experienced Administrator. This is an excellent chance to help shape the future of the admin function / streamlining processes, raising standards, and contributing to a positive, efficient working environment.

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Key Responsibilities
* Team Supervision: Manage rostering and working hours, ensuring full shift coverage at least four weeks ahead.
* Reporting: Coordinate and submit accurate site reports for the management team.
* Data Management: Ensure all required data is recorded daily and weekly.
* Health & Safety: Champion H&S standards for both team members and site visitors.
* Operational Efficiency: Work closely with off-site management to implement improvements and drive continuous improvement.
* Depot Coordination:
o Oversee the movement, storage, and preparation of shipping containers.
o Produce reports on container loads in and out of the depot.
* Team Support: Track team hours and assist management with meetings and client communication.
________________________________________

About You
We're looking for a confident, proactive professional who can lead by example and maintain high standards across the team.
Essential Requirements
* Minimum 12 months administrative experience
* Strong communication skills and confident team leadership
* Excellent MS Office and database skills
* Solid understanding of workplace Health & Safety
* Flexibility to work between the hours 06:00 and 21:00
* Able to support weekend shifts on a rotational basis
* Full driving licence (own transport preferred)
________________________________________
Interested?
If you're ready to take the next step in your career and make a meaningful impact within a growing operational team, we'd love to hear from you.
Please feel free to call Mark Smith on (phone number removed) and send your CV to (url removed)
Interviews are likely to be via Teams in the first instance, immediate start for the right person

Excellent earnings opportunity, £15.50 per hour PAYE
Equivalent of 33 days leave pa
Should the role go permanent, excellent future opportunities for promotion within the business, enhanced personal pension contributions and an excellent all-round benefits package

Role and Requirements

We are looking to engage with an experienced Administrator for our site offices, facilitated within the Grangemouth Port
Our activities involve the regular movement of trucks and trains within the Port. Admin records of all movements of vehicles plus loads brought in and taken out will need accurate administration with records and reports created and maintained for future reference.
Confident in the use of MS Packages, you will be responsible for Data Input and extraction to create reports from the system when required.
If you have experience of operating a weighbridge then so much the better, however this function of the role will be taught for the right person

Characteristics

We are looking for a capable Team Player with a good sense of humour
Confident manner as working with drivers can be challenging when ensuring that visitors are compliant with site H&S requirements
Fit and healthy as there will be a need to walk around the unit to check in/out containers from trains and trucks
Flexible attitude to work
Ideally hold a full driving license

Desirable:

Proven experience of manual work as part of a small team
Excellent knowledge of H&S at work requirements and procedures
Live within a 30-minute commute of Grangemouth
Be able to get to and from work during the operational times as laid out above
Happy to work outdoors

If you feel that this is an opportunity that you would like to make your own, then please get in touch. We can teach skills, but a positive mental attitude is ingrained.

Interested parties should contact Mark Smith on (phone number removed) or send their CV to (url removed)

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