HR Assistant

Benjamin Grace • Permanent • Doncaster, South Yorkshire, England, United Kingdom • £27k - £31k / year • 2d ago

We are seeking an organised and proactive HR Assistant to join a busy HR team in Doncaster. This is an excellent opportunity for someone with previous HR administration experience who enjoys working in a fast-paced environment and providing high-quality support across the employee life cycle.

The Role

You will provide efficient, accurate and comprehensive administrative support across the HR function, supporting recruitment activities, employee life cycle processes and HR systems, while ensuring a positive employee experience and maintaining compliance with company policies and procedures.

Key Responsibilities

Recruitment & Talent Acquisition

Support the end-to-end recruitment process, including preparing offers, contracts and onboarding documentation.
Advertise vacancies internally and externally.
Screen applications and coordinate interviews with hiring managers and recruitment agencies.
Provide timely communication and feedback to candidates.
Coordinate pre-employment checks, including right-to-work verification.
Maintain recruitment systems and ensure data accuracy.

Absence Management

Maintain accurate sickness absence records and certification.
Administer return-to-work processes.
Follow up on outstanding documentation.
Produce absence reports, including Bradford Factor reporting.
Escalate long-term absence cases where appropriate.

Employee Lifecycle Administration

Track probation periods and coordinate review processes.
Administer long service awards.
Process employee leavers and maintain associated records.
Liaise with payroll regarding starters, leavers and contractual changes.
Maintain organisational charts and HR tracking documents.
Prepare confirmation and extension letters.

HR Administration & Systems

Prepare HR correspondence including contract amendments, promotion letters, salary review letters and family leave documentation.
Process contractor and agency worker documentation.
Maintain employee records in line with GDPR requirements.
Update HR systems and employee records accurately.
Support HR reporting and ad hoc data requests.

About You

Essential

Previous experience in an HR administration or HR coordination role.
Excellent organisational skills and attention to detail.
Strong communication and interpersonal skills.
Ability to handle confidential information appropriately.
Strong IT skills and confidence using Microsoft Office applications.
Ability to manage multiple priorities and meet deadlines.

This permanent vacancy is being advertised on behalf of Benjamin Grace who are operating as an Employment Agency.

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