Executive Assistant to Regional Head

LJ Recruitment • Temporary • London, Greater London, England, United Kingdom • £29.50k / year • 3d ago

Executive Assistant to the Regional Head

Location: Central London
Salary: £29,500 per annum
Contract: 12-Month Fixed-Term Contract (with potential for extension)
Working Pattern: Full-Time, Fully Office-Based

About the Opportunity

Our client is a well-established international bank with a strong global presence and a reputation for delivering exceptional service to its customers and stakeholders.

An exciting opportunity has arisen for an experienced and highly organised Executive Assistant to provide dedicated support to the Regional Head based in Central London. This is a key role requiring professionalism, discretion, excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

The successful candidate will work closely with senior leadership, supporting business operations through effective diary management, meeting coordination, reporting, travel arrangements and stakeholder engagement.

Key Responsibilities

Executive & Meeting Support

Coordinate and organise meetings, conferences and appointments with senior executives, department heads, clients and external stakeholders.
Prepare, collate and distribute meeting materials in advance.
Attend meetings where required, taking accurate notes and producing minutes.
Track and monitor action points, ensuring timely follow-up and completion.
Arrange meeting rooms, refreshments and hospitality requirements.

Diary & Travel Management

Manage the Regional Head's diary, appointments and scheduling.
Coordinate domestic and international travel arrangements, including flights, accommodation, transport and visa requirements where necessary.
Ensure travel itineraries and supporting documentation are prepared accurately and efficiently.

Office Administration

Act as the first point of contact for telephone enquiries and visitors.
Manage filing systems and maintain accurate records and documentation.
Raise purchase orders, stationery requests and payment requests as required.
Support the smooth running of office operations and hospitality arrangements.
Assist with project tracking and workflow management.

Communication & Reporting

Manage incoming correspondence, emails and post in a professional and timely manner.
Prepare presentations, management information reports, financial reports and business updates.
Analyse data and reports to support the Regional Head in decision-making.
Coordinate communication between the Regional Head, senior management and key stakeholders.
Monitor and report on organisational performance metrics.

Relationship Management

Build and maintain effective relationships with internal and external stakeholders.
Liaise with travel providers, service suppliers and other third-party organisations on behalf of the Regional Head.
Maintain professional networks and key business contacts.

HR & Team Support

Provide administrative and coordination support to HR-related activities when required.
Assist with organising staff events, meetings and engagement initiatives.
Support wider team activities and undertake additional duties delegated by the Regional Head.

About You

To be successful in this role, you will have:

A degree in any discipline.
Previous experience as an Executive Assistant, Personal Assistant or Senior Administrator supporting senior leadership.
Strong organisational and planning skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint.
The ability to manage multiple priorities and meet deadlines.
Strong interpersonal skills with a professional and confident manner.
Experience handling confidential and sensitive information with discretion.
A warm, approachable and service-focused attitude.

What We Offer

Competitive salary of £29,500 per annum.
Opportunity to work within a respected international banking environment.
Exposure to senior leadership and strategic business activities.
Professional and supportive office environment.
Potential for contract extension beyond the initial 12-month term, subject to business requirements and performance.

If you are a proactive and organised professional looking to further your career within an international banking environment, we would be delighted to hear from you.

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