Executive Assistant

Universal Business Team • Permanent • Hereford, Herefordshire, England, United Kingdom • £38k - £45k / year • 6h ago

Job Title: Executive Assistant

Salary: £38,000 - 45,000 per annum (Dependent on experience)
Hours: 40 hours per week, Monday to Friday, 08:30 - 17:00 (office-based)
Holiday: 30 days including bank holidays (rising to 33 days after 2 years' service)

Benefits include:

Free lunch and refreshments daily
Free onsite parking
Company pension scheme
Staff discount
No weekends or bank holidays

Are you the kind of Executive Assistant who thrives on ownership, pace, and making things happen behind the scenes? Do you enjoy working at the heart of a business, keeping leaders focused, priorities moving, and decisions turning into action?

If this sounds like you, a leading healthcare services supplier is looking for a high-calibre Executive Assistant to act as the right hand to the Managing Director and support the wider executive team.

About the Company

This is a respected, growing organisation operating within the healthcare sector, supplying essential products and services to care providers across the UK. Known for its people-first culture and operational excellence, the business is investing in structure, leadership rhythm, and execution, and this role sits right at the centre of that journey.

What's the role about?

This is not a traditional administrative position. As Executive Assistant, you'll operate at executive level, helping the business stay aligned, focused, and moving forward.

You will:

Act as a trusted partner to senior leadership, particularly the Managing Director
Ensure leadership priorities are executed, tracked, and delivered
Keep communication flowing clearly across teams
Bring structure, rhythm, and follow-through to the executive agenda

Key Responsibilities

Act as the trusted right hand to the Managing Director and Finance Director
Optimise leadership time, prioritisation, and focus against business goals
Own the execution rhythm of the leadership team, including weekly meetings, town halls, and strategic sessions
Capture decisions and actions, driving follow-ups through to completion
Prepare agendas, materials, and structure for key meetings
Act as a central coordination point across teams, ensuring clarity and accountability
Identify gaps, inefficiencies, or risks and proactively resolve them
Lead the planning and delivery of internal events, leadership sessions, and team activities
Support onboarding and coordinate training across the business
Manage expenses and core administrative processes with accuracy and discretion

Requirements

You'll be an experienced EA who knows how to operate confidently at senior level. You're organised to the point of instinct, calm under pressure, and comfortable pushing back when needed.

You're someone who:

Is highly organised and confident juggling multiple priorities
Is proactive, resourceful, and comfortable taking ownership
Communicates clearly and confidently with senior stakeholders
Is naturally action-oriented and sees things through
Has strong judgement, discretion, and commercial awareness
Is tech-savvy, confident with Microsoft 365, and open to using AI tools to improve productivity
Has experience supporting senior leaders or working in a fast-paced operational environment

Why Apply?

This is a rare opportunity to step into a newly created EA role where you'll have genuine influence, autonomy and visibility. You'll be trusted, valued and relied upon, not just to support, but to improve how things run.

If you're looking for a role where your organisational skill will truly make a difference, we'd love to hear from you.

Benefits

What's in it for you?

Salary: £38,000 - 45,000 per annum (Dependent on experience)
Hours: 40 hours per week, Monday to Friday, 08:30 - 17:00 (office-based)
Holiday: 30 days including bank holidays (rising to 33 days after 2 years' service)

Benefits include:

Free lunch and refreshments daily
Free onsite parking
Company pension scheme
Staff discount
No weekends or bank holidays

After 6 months:

Private Medical Insurance
Access to company bonus scheme

Influence & Visibility - Work directly with senior leaders and shape how the business runs day-to-day
Progression - A role with real scope to grow as the business scales
Stability - Full-time, permanent role with sensible working hours (no weekends or bank holidays)
Benefits - Private medical insurance (post-probation), bonus scheme, pension, free lunch, parking, and staff discounts
Culture - A supportive, professional environment where your impact is genuinely valued

IND25

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