Office Administrator

P&S Personnel Services Limited • Temporary • Great Yarmouth, Norfolk, England, United Kingdom • 2d ago

P+S Recruitment are pleased to be working on behalf of our client, who are seeking an Office Administrator to join their team on a part time, 12-month fixed term basis based in Great Yarmouth.

Main Responsibilities:

Answer incoming telephone calls and transfer enquiries to the appropriate department or team member.
Process customer purchase orders and issue order acknowledgements.
Process sales orders and place purchase orders with suppliers as required.
Liaise with suppliers regarding delivery schedules and provide customers with updates on order progress.
Maintain and update sales logs, contract progress sheets, and other company records.
Update purchase order information and track order status.
Check and verify supplier order acknowledgements.
Raise pro-forma invoices, dispatch notes, commercial invoices, and other sales documentation.
Organise and coordinate deliveries of goods to customers.
Process equipment certification documentation, ensuring accuracy, logging certification numbers, distributing to customers, and maintaining electronic and paper archives.
Assist with goods received, goods dispatch, and general warehouse duties when required.
Prepare documentation, reports, graphs, and presentations for sales meetings.
Attend sales meetings and prepare meeting minutes where required.
Maintain filing systems, photocopying, archiving, and general administrative duties.
Support ISO document control processes for new and existing suppliers.
Provide administrative and customer support to the Sales and Purchasing teams.
Track, contact, and follow up with prospective customers via email.
Assist in maintaining accurate records and ensuring all documentation is completed and filed correctly.
Undertake any other reasonable administrative, sales, or purchasing duties as required by the business.

Person Specification:

Strong organisational and administrative skills.
Excellent communication and customer service abilities.
Good attention to detail and accuracy.
Proficient in Microsoft Office applications, particularly Excel.
Ability to manage multiple tasks and prioritise workload effectively.
Experience working within an office, sales support, purchasing, or administrative environment is desirable.
Ability to work independently and as part of a team.
If this is a role you are interested in, please apply online ensuring your CV is up to date.

Working Hours:

3 days per week 09:00 – 16:00/30
30 minute lunch break

If this is a role you are interested in, please apply online ensuring your CV is up to date.

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