HR & Executive Support Administrator

Alexander Associates • Temporary • Glasgow, Glasgow City, Scotland, United Kingdom • 1w ago

HR & Executive Support Administrator

Immediate start, 6-month contract role

Onsite office-based role

We are seeking a highly organised HR & Executive Support Administrator to join our client’s team. This is a pivotal role supporting senior leaders while also providing key administrative support across the employee lifecycle.

As the successful candidate, you will have strong Executive Assistant (EA) or Personal Assistant (PA) experience, having supported senior stakeholders at Director level or above. You will be confident managing complex diaries, coordinating travel, preparing board and leadership documentation, and handling confidential information with absolute discretion.

Alongside executive support responsibilities, you will play an important role within the HR function, supporting recruitment, onboarding, employee administration, and HR processes.

This opportunity is ideal for someone who thrives in a fast-paced environment, enjoys variety, and can work proactively with minimal supervision.

Key Responsibilities

Executive Assistant & Senior Leadership Supporadto completion

Arrange and coordinate all travel logistics, including flights, accommodation, transport, and itineraries

HR Administration

Support the full employee lifecycle, including recruitment, onboarding, and offboarding activities
Coordinate interviews and recruitment administration
Assist with contracts, employment documentation, and HR correspondence
Support absence management administration, policy updates, and employee queries
Act as a first point of contact for HR-related administrative enquiries

About You

Essential Experience

Proven Executive Assistant, Personal Assistant, or Senior Administrative experience supporting Directors, Executives, or senior leadership teams
Demonstrable experience managing complex diaries, meetings, travel arrangements, and stakeholder communications
Previous experience providing confidential support to senior leaders
Experience within HR administration, including employee lifecycle activities
Strong document preparation skills, including reports, presentations, and meeting papers
Excellent organisational and prioritisation skills with the ability to manage multiple demands.
Exceptional attention to detail and accuracy.
Strong written and verbal communication skills.
Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Ability to work independently, use initiative, and always maintain confidentiality.

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