Role Overview
The Business Administrator will play a key role in supporting the smooth and efficient running of the organisation’s operational and financial processes. This role combines financial administration, data management, ISO compliance coordination, procurement support, credit control, and general administrative duties.

The successful candidate will be highly organised, detail-oriented, and capable of managing multiple responsibilities while maintaining accuracy and efficiency.

Key Responsibilities

Financial Administration, Bookkeeping & Credit Control

Assist with day-to-day financial administration tasks
Process invoices, purchase orders, and expenses
Maintain accurate financial records and assist with reconciliations
Support budgeting and reporting processes when required
Chase outstanding payments in a timely and professional manner
Issue customer statements and respond to account queries
Liaise with external accountants or finance providers as needed

Procurement & Supplies

Manage procurement of office consumables and business supplies
Monitor stock levels and ensure timely reordering of essential items
Raise purchase orders and liaise with suppliers
Ensure cost-effective purchasing and maintain supplier records

Data Entry & Records Management

Accurately input, update, and maintain financial data across internal systems
Ensure data integrity and compliance with company standards
Generate reports and extract data to support business decisions

ISO Auditing & Coordination

Support ISO compliance processes and documentation management
Coordinate & carry out internal audits and assist in external audit preparation
Maintain policies, procedures, and compliance records
Track corrective actions and continuous improvements

General Business Administration

Provide administrative support across the business
Manage documentation, filing systems, and correspondence
Support operational processes and internal coordination
Assist with scheduling, meetings, and general office tasks

Skills & Experience

Essential:

Previous experience in an administrative or business support role

Strong organisational and time management skills

High attention to detail and accuracy

Proficiency in Microsoft Office (Excel, Word, Outlook)

Good numerical and data handling skills

Desirable:

Experience with bookkeeping, finance administration, or credit control

Experience in procurement or supplier management

Understanding of ISO standards or audit processes

Experience using financial or CRM systems – Particularly SAP Business One

Personal Attributes

Reliable and proactive
Ability to manage workloads independently
Strong communication and interpersonal skills
Confident in handling customer communications regarding payments
Commercial awareness and cost-conscious mindset
Flexible and adaptable approach
Commitment to maintaining confidentiality and professionalism

What We Offer

Flexible, part-time working arrangements (2-3 days per week)

Varied and engaging role across multiple business functions

Supportive and collaborative working environment

Onsite parking

Annual Bonus Scheme

Full Training will be provided

Industrial Trading Solutions Ltd

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