Administrator

Administrator, Engineering Company based in Shipston-on-Stour, Salary £19,630 per annum.

Are you looking to start your carer in Administration? Are you looking to gain a qualification whilst doing so? We are looking for an Administrator to join our team!

The Company has established itself over the last two decades as the leading provider of lifting solutions for all environments in the UK. We have a team of highly qualified engineers that bring their knowledge and expertise to every customer project – from lift specification, through to design, installation and service.

Our working environment is collaborative and ever-changing based in our new UK hub in a purpose-built facility at Shipston-on-Stour. With a bright open office, stock and showroom area we work together to deliver exceptional support and service to our customers.

The Administrator role will join our UK Head office Team to provide day to day support to the field based Engineering team as well as managing internal processes to ensure that we deliver exceptional customer support and service to our customers.

This is a full time, permanent role working 37.5 hours per week, with the view to place the successful candidate on an apprenticeship/training course to upskill them in the business administration sector.

We offer the following benefits:

• Onsite parking.
• Statutory holiday.
• Long Service award.
• Company workwear.
• Family friendly business.

Key Responsibilities will include:

Facilities:

• Day to day support of the office including incoming and outgoing post, office utilities, co-ordinating couriers, co-ordinating annual tests for PAT Testing, fire testing, liaising with external cleaning companies, ordering and managing stationery and kitchen supplies.
• Supporting the fleet of company cars and vans including MOT’s, servicing etc.
• Managing Company mobile phones.
• Liaising with phone provider for 4 com phone system.
• E-days administrative duties.

Service/sales:

• Managing incoming calls.
• Co-ordinating stock levels and ordering stock that needs replenishing.
• Logging all information onto Oscar CRM and Field Motion data management systems.
• Seafile Admin.
• PPM - Aldi, Ocado and other service customers.
• Prepare Engineer packs and training matrix.

Sales:

• Creating service prospecting lists – new lifts and lapsed orders.

Accounts work:

• Responsible for booking in stock and ensuring stock received corelates with delivery notes.
• Collating credit card expenses.
• Supplier statement reconciliation.
• Purchase invoice processing.
• Sub-contractor invoice processing.
• Sales order processing 

Administrator Necessary Skills, Qualifications and Experience:

• Previous experience in a similar role is desirable.
• Excellent communication skills, both oral and written.
• Strong administrative skills.
• High accuracy and attention to detail.
• Excellent organisation skills, with the ability to organise your own workload.
• An excellent team player and ability to support colleagues.
• Ability to work under pressure, using own initiative.
• IT literate; confident with IT software including, Microsoft Word, Excel and Outlook.
• Good time management skills.

Once you have submitted your CV, please complete the comments box and tell us why you think you are the perfect candidate for this position.

While we would like to contact all our candidates, unfortunately, this is not possible so if you haven’t heard from us a week after the closing date, your application has not been successful.

We do not accept applications from recruitment agencies.