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Executive Assistant

Employer
Page Personnel
Location
Cardiff
Salary
£31650 - £37500/annum
Closing date
3 Nov 2021

View more

Job Sector
Accountancy
Contract Type
Temporary
Hours
Full Time
Reporting to the EA Team Manager, the Executive Assistant will perform, coordinate and oversee a number of operational and business-related administrative duties while providing an extensive level of support to Partners.

Client Details

A new opportunity has arisen for a successful Executive Assistant to join a Global Financial Services on a 12-month FTC basis.

Description

You will be part of a team of other EAs, working as part of the Business Services team within Central Business Services (CBS). You will collaborate, support and cover for EA colleagues working in an agile way to meet the requirements of the Partners and business overall.

Key requirements of the role include:

Coordination of the Partner's leadership team and activities
Preparation of material and attendance at meetings with Partners, to capture, drive & track actions
Championing the use of self-service tools and process support where applicable
Assistance to other grades for matters relating to the partners they support.
Oversight of Partner business, industry and current projects, with an understanding of Partner objectives, time-lines and critical milestones
Liaising with clients, colleagues and other EAs, including liaison with client peers for meetings and events
Extensive calendar and diary management (with an ability to manage, delegate and make decisions)
Coordinating schedules, meetings and appointments
Answering and directing telephone calls
Managing Partner in-box and drafting/sending responses
Arranging travel, PTA, visas and booking accommodation
Supporting Partners with their client relationship management through the Jupiter system
Maintaining and monitoring expenses
Arranging dinners, events and public appearances etc.
Creating documents, letters etc using the Microsoft Office suite
Supporting and covering other EAs in the team for sickness/absence/increased workload etc
Working effectively in diverse teams within an inclusive team culture where people are recognised for their contribution Profile

The successful Executive Assistant will have:

GCSE education, including Maths and English or equivalent
Intermediate/Advanced knowledge of Microsoft Office Word & Outlook
Working knowledge of Excel & PowerPoint
Excellent organisational and diary management skills
Ability to work accurately and effectively under pressure
Ability to prioritise and manage own workload to meet deadlines
Ability to act with discretion, confidentiality and personal sensitivity in all aspects of the role
Ability to quickly establish rapport with Partners and staff at all levels
Ability to communicate effectively at all levels, internally and externally; written and spoken
Ability to work on own initiative and use own judgement to problem solve
Maintains a positive, professional and proactive approach; articulates thoughts and ideas in a manner which instils confidence in others and builds relationships at all levels across the business and with external contacts Job Offer

Salary £31,650 - £37,500 dependent on experience
Remote working / flexible working arrangement
12 month fixed term contract

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