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P/T RECEPTIONIST/FACILITIES ADMINISTRATOR- MON/TUES/FRI

Employer
Adecco
Location
Reading, Berkshire
Salary
£20655/annum PRO RATA

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Job Sector
Administration
Contract Type
Permanent
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Job Details

We're a friendly, dynamic and supportive team. We encourage passion, ambition and collaboration, both in our performance as a team and individually. New ideas are encouraged. We actively promote involvement in the development and direction of our products and services, as well as finding more efficient ways to work. We also love a good work social and team building events. As well as this we offer:

Competitive salary
25 days' holiday, with optional 5 days unpaid leave per year (pro-rated)
Free parking
Annual lifestyle allowance of £300 to put towards an activity of your choice
Cycle to Work scheme and Gym Flex scheme
Internal coaching/mentoring system throughout your time here
Focus on training and career progression
Family friendly policies
This is a part time role 8.30am-5pm Monday, Tuesday & Friday (22.5 hours/week)The Opportunity

To assist in the day-to-day administration and organisation of the office and reception area to help maintain a first-class impression of our business. To provide support and assistance to the Facilities Manager in carrying out administration tasks to ensure compliance with legislation, health & safety and to help provide a safe and professional working environment for staff and visitors.

The role will involve:

Welcome visitors to the office, sign them in and out, offer them refreshments and ensure their hosts are aware of their arrival.
Accept deliveries of parcels and post, signing as necessary. Open, sort, date stamp daily post and distribute. Frank and organise outgoing post including DX mail, daily. Book couriers
Liaise with on-site caterers for provisions and book lunches for meetings.
Maintain an efficient ordering system for consumables/stationary/office supplies, including supplies of corporate stationery, business cards and paper.
Book accommodation, negotiate best prices and log travel arrangements, including taxis and hire cars. Check monthly invoices.
Book meeting rooms, conference facilities and equipment and ensure meeting rooms are fully equipped, tidy and cleared at the end of each meeting.
Keep records of all items ordered from suppliers. Check invoices and send to managers for approval.
ISO 14001 Documentation - Aspect, Impacts, Licensing Register.
First Aid & Fire Co-ordinator - keep accurate records of staff training and book future training.
On site first point of contact with building manager.
Liaise with all sub-contractors, making appointments, checking the work is done and filing job sheets and supporting docs.
Health and Safety - manage day to H&S, daily safety checks.
React to emergency situations whether that be a quick remedy or engaging with maintenance people to attend site. E.g. broken glass, air con problems, leaks and floodsAbout You

The Receptionist will need to be efficient and professional, organised with excellent communication skills (both written and oral). You will also be confident, customer focused with the ability to multi-task

You will have:

A good standard of education (Minimum GCSE Maths & English)
Previous experience of Reception and Administration duties within an office environment.
PC Literate in Microsoft office
Good telephone manner
Ability to maintain confidentiality and demonstrate discretion at all times
Methodical and thorough
Works well and keeps calm under pressure
Ability to use initiativeWe are looking for someone part time (Monday/Tuesday/Friday 8.30-5pm) and this will be an office based role.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website

Company

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