Administrator

Our client, a successful engineering specialist based in Glasgow City Centre, is looking to recruit an Administrator to support the Office Manager and Practice Manager, Directors, engineers, and technicians.

This is a full-time role (35 hours per week) Monday to Friday with flexible hours (core hours of 10 am to 12 noon and 2 pm to 4 pm).

You will be the first point of contact for the team and for clients. It is therefore pivotal that you have strong communication skills and can balance a multiple of responsibilities whilst remaining business focused.

The role will ideally suit someone who self-motivated, committed to delivering a high standard of work, and preferably has previous experience of working within the construction/engineering industry.

Key Duties:-

Business Support Administration

Answering incoming calls and forwarding on to the correct department
Printing, collating, and maintaining documents
Liaising with staff and clients in an effective and professional manner
Producing a high standard of documents, reports and presentations
Diary management
Organising travel and accommodation
Dealing with incoming e-mails enquiries and mail
Managing electronic filing system through uploading documents and archiving old projects
Arranging meeting rooms and refreshments as required
Ensuring compliance is met in line with all company standards and procedures
Logging and monitoring new work enquiries
Collating information for submissions
Assisting Office Manager and Senior Management with submissions
Uploading and amending tender submissions to the eTendering system
Updating Project Summary Sheets

Skills:-

Proficient in Outlook, Word, Excel and PowerPoint
Excellent written and verbal communication skills
Flexible and adaptable to change
The ability to make decisions and solve any issues that may arise
Good attention to detail
Proactive and results orientated
Highly organisedOur clients office is based in Glasgow City Centre with public transport links nearby.

If you are interested in this role and wish to be considered please click apply!

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