Rochdale Borough Council - Administrator

Rochdale Borough Council - Administrator

Location: Green Lane, Heywood, OL10 2DY.

Contract: Initial contract to 3Oth July 2021 with possible further extension.

Hours: Part Time – Wednesday – 12.30pm – 4.30pm – 4 hrs

Thursday – 8.30am – 4.30pm – 7 ½ hrs

Friday – 8.30am – 4.30pm – 7 ½ hrs

Total – 19 hours.

Payrate: £10 an Hour

PURPOSE AND OBJECTIVES OF THE JOB

To be responsible to the Operational Desk Manager for the efficient and effective provision of a wide range of business/technical support functions within the Environmental Management Service.

To be part of a team providing a flexible, efficient and effective support in accordance with Council and service policies and procedures.

Principal Duties

To be undertake a range of business/technical support functions in response to service specific needs or instruction from the Business Support Manager including:

Data Input and Retrieval

Environmental Management Records – electronic & paper

Processing and Distribution of Incoming & Outgoing Mail

Assisting in the Procurement of goods and services

Maintaining data quality in relation to all Environmental Management records

Preparation and collation of information

Assisting with the collection of data for the Service Key Performance Indicators

Checking documents/information

Reception/Telephone

Procuring agency staff via the Hays system

Word Processing

Logging customer/member queries

Processing Time Sheets

Operation Desk Administration

To provide technical assistance; information and guidance on any issues relating to the provision of the service.

To maintain records, which could include personnel records, casual employees register, and details of room hire, functions etc.

To use ICT systems in completing duties – for example Word for typing letters, and Excel for spreadsheets

To prepare routine correspondence around standard processes.

To prepare and keep up to date information about the service.

To assist in monitoring levels of office consumables, monitoring inventories and ordering stocks as appropriate.

To assist with the processing of orders and invoices, ensuring invoices are paid within the Council’s target. To collate orders, requisitions, delivery notes and process invoices.

To assist with the preparation of Sundry Debtors Accounts. Prepare interservice recharges where required.

To assist in the reconciliation of cash income and prepare for banking. Maintain a record of cash and cheques received.

To deliver a customer focussed service by responding pro-actively to requests for advice, guidance and support in an efficient, effective and timely manner.

To liaise as appropriate with Managers, officers, suppliers and customers as appropriate.

Recruitment is done in line with safe recruitment practices. 4Recruitment Services is an equal opportunities employer.

To discuss this vacancy or other vacancies in your area please contact Nana Kyeremeh on (phone number removed) or Email