Programme Administrator- Recruitment

Programme Administrator- Recruitment

Our Ambition

At ManpowerGroup our ambition is to lead in the creation and delivery of innovative workforce solutions and services that enable our clients to win in the changing world of work. We connect more than 600,000 people every day to meaningful work across a wide range of skills and industries helping to power the success of clients around the world. Working for us means you'll be part of a family of brands, each uniquely positioned to address different talent challenges.

The Team

Who will you be working with?

Experis is a ManpowerGroup business dedicated to connecting talented individuals with businesses across all industries. Working with over 80 percent of the Fortune Global 500 and deploying more than 38,000 skilled professionals every day, Experis combines local knowledge and personal insight with global resources to ensure maximum access to professional opportunities.

This is an exciting opportunity for to work as a Recruitment Programme Administrator for Capgemini, one of Experis's key strategic clients. This role bridges the gap between business needs, business wants and service delivery. By instilling a professional set of values, attitudes and standards you will drive up service levels, ensuring that the business and the team know what great looks like. This role will be aligned to a business area supporting on all aspects of administration and will be required to work cross business unit during peak period, holiday and sickness cover.

The Role

So, what will you be doing?

Recruitment and Contract Management

Own the on boarding process for Experis Direct sourced candidates, including Employed Consultants and Train 2 Fit and Capgemini Payrollers and Referral candidates; assisting with work order creation and liaising with Experis delivery teams and contractor care.
Process extensions within the VMS tool - taking ownership for all workers via Experis regardless of source type (excluding suppliers).
Monitor Work Orders currently going through the approval process, including requesting approvals and working with the Recruitment Business Partners and Junior Recruitment Business Partners to ensure all WOs are approved prior to start date
Accurately maintain the Fieldglass VMS including Work order creation for all workers via the programme other than those via the Capgemini supply chain (Tier 1 & 2 suppliers), supporting the RPCs during peak/busy times
Accurately manage data and status for workers on a shared tracker
Run and manage the incomplete timesheet report prior to month end, working closely with all suppliers and contractors to ensure all time is submitted and approved prior to month end deadline
Coordinate and action amendments identified in weekly reports, as distributed by Projects & Improvements Manager, ensuring actions to be completed by other team members are complete within the required timeframe
Responsible for ensuring all required on/off-boarding activities are conducted, including leaver surveys as contractually agreed.
Ensure all changes are update in a timely manner, across account. General Support

Maintain weekly and monthly reports as necessary
Manage day to day workloads to ensure SLAs are met
Coordination of client furloughs, including communication and process management
Distribute worker, manager and supplier survey formats and data; coordinated by P&OM.
Work with Finance Teams regarding invoice queries, approvals and rate changes as required
Ensure team SharePoint portal is kept up to date and SubCo team have easy access to all required documentation
Effectively monitor and respond to all correspondence, emails and post received ensuring actions are completed within SLA
Ensure all transactions carried out, are in accordance with the current legislation (Data Protection Act)
Delegate tickets to relevant team members within SMAX tool; actioning and responding promptly to tickets assigned to you
Suggest continuous improvement ideas to ensure the efficiency of the tool
Manage error logs in timely manner to ensure errors do not affect recruitment or invoice runs
Assist in additional tasks as required to ensure the smooth running of the SubCo programme; including special Projects as needed and any other Adhoc duties as assigned by manager About You

What are we looking for?

Requirements:

A can do, will do attitude and a good work ethic, natural credibility demonstrated through enthusiasm & energy
Self-starter - able to work independently off site and contribute as part of the Experis SubCo team, with a flexible nature and willingness to do tasks outside of job description as required
Drive to learn, succeed and get it right
Organisational skills with the ability to time manage and prioritise tasks: working to strict deadlines with changing objectives
Accustomed to working within a busy environment, while maintaining a meticulous eye for detail and accuracy
Confidence when liaising with clients, candidates and suppliers
Plans ahead & organises both self and others effectively; manages priorities to achieve deadlines (internal and external), including the ability to multi-task, highly organised with good time management skills
Literate in a variety of MS packages, including Excel, Word and Outlook
Experience of working with e-Recruitment and VMS technology, would be highly advantageous Please click apply for immediate consideration