Office Manager

A new role, the Office Manager will assist the Managing Director in managing resources. This will include responsibility for HR processes, managing admin personnel, and overseeing facilities management.

Client Details

Growing business in the Ringmer area looking for an Office Manager, this is a newly established role within the business.

Description

The key responsibilities for an Office Manager are;

Diary and travel management
Organise and participate in meetings
Typing the agenda and taking minutes
Maintain a rota of admin staff to ensure adequate resources are always in place to respond to customer needs e.g. cover incoming calls and email queries from sales and customer service
Define a process for triage of customer queries and allocation to the appropriate staff member for response
Oversee scheduling of service engineers and allocation of jobs to the appropriate engineer
Ensure compliance with existing contracts and negotiate new contracts with landlords and agents
Allocate space within buildings efficiently to meet needs of the business
Maintain the condition of the buildings and arrange for necessary repairs
Carry out facilities management-related tasks for the company including, but not limited to the administration of utilities and services, negotiation of service contracts and management of all maintenance requests and upgrades
Develop, review, and improve administrative systems, policies, and procedures
Ensure office is stocked with necessary supplies and all equipment is working and properly maintained, arrange regular testing for electrical equipment and safety devices
Work with accounting and management team to set budgets and monitor spendingProfile

The successful office manager candidate will have;

Exceptional leadership and time, task, and resource management skills
Strong problem solving, critical thinking, coaching and interpersonal skills
Excellent communication skills, both verbal and written, including the ability to challenge and question while maintaining positive relationships
Proficiency with computers, especially MS Office
Ability to plan for and keep track of multiple projects and deadlines
Ability to cope with rapidly changing demands on time and prioritise jobs according to urgency
Familiarity with budget planning and enforcement, human resources, and customer service proceduresJob Offer

£23,000 - £25,000