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Senior quality administrator

Employer
Manpower
Location
Bridgwater, Somerset
Salary
£16.11/hour
Closing date
18 Dec 2020

View more

Job Sector
Administration
Contract Type
Temporary
Hours
Full Time
Our client is looking for a candidate to provide effective and efficient administrative support to the Quality Records Branch Managers as well as assisting the wider team when required. This is a demanding post requiring excellent communication, organisational, prioritising and secretarial skills.

The post holder is expected to act primarily on their own initiative ensuring the smooth operation of the Quality Records Branch and effectively managing the team requirements. The role may require additional administrative responsibilities.

Operating Environment

The position is within the Quality Department of the Delivery Directorate. This department develops and maintains policies, strategies, standards, procedures and best practice in quality as well as providing oversight of HPC's activities and effectiveness.

Reporting to the DRAC Manager, the Records Team Administrator works within the Quality Records Branch. The individual will provide exceptional organisational and administration skills.

The Records Team Administrator is accountable to, and will work closely with, the DRAC Manager and the records management team leads to ensure that DRAC organisation's administrative requirements are met delivered.

Principal Accountabilities

Provide a professional, accurate and reliable administration support to the Quality Records Team.
Arrange meetings and co-ordinate the booking of rooms, arrange travel, accommodation, and hospitality as required
Allocating Desk space and Site visits
Co-ordinate recruitment activities, including on-boarding of new starters
Submitting Learning Reports and or NCR's
TeamCenter document management processes
Updating and ensuring all contact lists are current
Effectively use appropriate IT systems to facilitate the preparation of reports, statistics, presentations and other information for the portfolio
Liaise with Finance to ensure invoices paid etc. and maintain (local) cost record
Prepare letters, documents, ensure reports are well presented
Champion of company applications such as myHR and TeamCenter.Knowledge, Skills, Qualifications, Experience

Ability to multi-task and maintain resilience in a busy environment
MS office and EDRMS experience
Prioritise tasks in a fast paced, changing environment through frequent interruptions and changing deadlines.
Excellent verbal and written communication skills
Excellent time management skills
Strong organisational skills and Resourcefulness
Detail oriented and Ability to anticipate needs
An understanding of regulations, policies and guidelines pertinent to our client
Business Administration Level 4 Qualification / Equivalent or experience in an administration role in a fast paced project environment
Teamcenter experience would be advantageous

For further information please contact Chelsey Lindsay on (phone number removed)

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