Personal Assistant to Head of Service

PA to Head of Service

Based in Lewes, East Sussex (Working from home and in the office will both be required)

Adult Social Care Department within a Local Authority

£10.34 PAYE P/H

Paid Holiday Leave

8am-5pm Monday to Friday

Minimum 3 month temporary assignment

Duties:

Minuting and attending meetings via MS Teams (typing them up during the meeting, editing and then submitting them to the Chair, sometimes within a tight time scale as they may be needed the following day/or same week.) - This is going to be the biggest part of the role and it's essential we have someone proficient in this
Creating agendas for meetings and updating forward plans
Working as part of a team (this is likely to be virtual, due to distancing requirements)
The person will need to be able to take direction from myself/the team and senior managers and to prioritise tasks effectively, they will need to be confident to ask questions when they are unsure of something and be able to work unaided but as a team player.
Answering phone calls , responding to queries and diverting them as required in a calm and confident manner
Sorting and actioning the post received on the floors we cover and ask when this is not clear, actioning as specified
Arranging meetings using the scheduler in MS Outlook, checking with external attendees regarding diary availability and inviting people to Teams meetings/booking rooms if required
Raising purchase order and processing invoices
Typing documents in Word
Inputting data into Excel
Updating structure charts in PowerPoint
Sending items out in the post
Inputting surveys into an internet based application
Quick learner and able to embrace new technologies
Providing adhoc support to queries received, liaising with the team as required.
Supporting other's new to the organisation

*please note that only successful candidates will be contacted. For more information please contact *

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