Purchase Ledger Administrator

Purchase Ledger Administrator
Kidderminster, DY10 1QR

£20,000 to £22,000 + Company pension, on-site parking, travel discounts and subsidised meals.

About the role of Purchase Ledger Administrator:

Reporting to the Financial Accounting Manager, the Purchase Ledger Administrator will be responsible for the day to day and month end management of the Purchase Ledger. Ensuring supplier invoices are processed and paid in line with agreed payment terms.

Duties and Responsibilities:

• Opening new supplier accounts
• Purchase order processing
• Maintaining the purchase invoice register
• Processing purchase invoices and credit notes
• Processing invoice amendments
• Processing employee expenses
• Checking coding anomalies
• Obtaining payment approval from cost centre/budget holders
• Processing BACS payment runs
• Supplier statement reconciliation and supplier account admin
• Providing expense analysis of purchase transactions
• Adhoc reports as and when requested
• Providing cover for other members of finance team when necessary

Key Accountabilities:

• Compliance with procedures and guidelines
• Purchase invoices process within agreed deadlines
• Supplier payments made within agreed terms
• All key supplier accounts reconciled on a regular basis
• Efficient utilisation of Pegasus Opera and other systems
• Contributing to system and process improvements

Key Relationships:

• Financial Accounting Manager
• Finance Team and other colleagues
• Cost Centre/Budget holders
• External auditors
• Suppliers

Skills Required:

• Attention to detail
• Organisation and time management
• Team working
• Communication skills
• Ability to work timescales

Qualifications, Knowledge and Experience Required:

• Minimum 2 years purchase ledger experience
• Experience of working in a fast paced commercial organisation
• MS Office eg Excel, Word, Outlook, Teams
• Integrated Accounting Systems preferred, eg Sage 50, Xero, Pegasus Opera
• Experience of Pegasus Opera would be advantageous
• Other accounting experience eg Sales Ledger, cashiering etc, would be advantageous

About us:

The Severn Valley Railway is a full-size standard-gauge railway line, running regular, mainly steam-hauled, passenger trains between Kidderminster in Worcestershire and Bridgnorth in Shropshire, a distance of approximately sixteen miles.

A remarkable feature of the Railway is that it is very largely run by unpaid volunteers, with a paid staff of around 150 people responsible for administration and commercial activities, plus regular track and rolling stock maintenance.

Through the year, volunteers appear on the Railway to perform many tasks, including repairing and repainting stations, reconstruction of viaducts and bridges, and rebuilding locomotives and rolling stock, not to mention operating the trains.