Executive Assistant to MD – Part time / Full time considered

Location
Shirley, Croydon
Salary
Salary c£24,000 FTE
Posted
06 Sep 2019
Closes
04 Oct 2019
Job Sector
Secretarial
Contract Type
Permanent

Executive Assistant to MD – Part time  / Full time considered

Shirley, Croydon

Salary c£24,000 FTE

Will consider full time / part time 30 hours per  week with flexible hours 9.00 am - 2.30pm. 

Salary negotiable depending on experience but is expected to be in the region of £24,000 FTE.  25 Days holiday, free parking, working with a fab team including the office dog.

The Company

On the Mark Consultancy is more than just a distributor. We work with our brands and customers to offer the most innovative and on demand product portfolio in Travel Retail.

We offer full distribution, management, supply and consultancy to many Global Beauty brands and pride ourselves on achieving the highest results with our expert knowledge of the Travel Retail Sector.  Beauty is our Speciality; our brands are our partners and our customers at the heart of everything we do.

The Role

The Executive Assistant will support the Managing Director of a rapidly expanding and growing business.

This is a small entrepreneurial business, in which you will often have to think on your feet and implement processes. Managing a busy in-box and busy diary you will be able to keep ahead of the game and not get flustered.

Therefore, someone who enjoys this kind of culture and enjoys being the go-to person will do well.

The successful candidate will be responsible for a wide range of tasks and responsibilities and it is an opportunity for a candidate with the right skills and most importantly the right attitude, to really make this role their own.  This is within a small team and the office is based in Croydon, CR0 4TQ, nearby tram links.  The successful candidate must be a good team player with a flexible can do attitude.

Responsibilities:

  • Manage and maintain the diary of the MD, ensuring appropriateness of appointments and being mindful of other workload commitments.
  • Monitor and manage emails.
  • Organise, flights accommodation and local travel.
  • Provide a full travel itinerary, including flights, transport links/times, locations and people meeting.
  • Attend meetings, take minutes, with actions, distribute, and follow up.
  • Prepare reports and presentations.
  • Processing orders
  • Occasional overseas travel to Cannes and other destinations
  • Finance duties – quarterly VAT, updating on Xero database on a regular basis (training will be provided)
  • Ad hoc duties and admin support as and when required within the small team
  • Occasional cover for the Commercial & Supply Chain Co-ordinator, to include stock management, driving the Company Van, responsible for deliveries to London Gatwick, London Heathrow and the UPS Depo

Skills:

  • Excellent communication and relationship building skills
  • Super organised
  • Right personality – positive, likeable, good sense of humour, builds relationships easily
  • Ability to work on own initiative and prioritise workload
  • Excellent accuracy and attention to detail
  • Self motivated
  • Strong knowledge of Microsoft Word, Excel & PowerPoint
  • Clean Driving Licence
  • Honest and Trustworthy

 

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