Admin Assistant / Receptionist
- Employer
- Evtec Automotive
- Location
- Coventry, West Midlands
- Salary
- £15,000 - £16,250
- Closing date
- 1 Oct 2019
View more
- Job Sector
- Administration
- Contract Type
- Permanent
- Hours
- Full Time
Job Details
Arlington Automotive are a fast growing 1st tier automotive manufacturer supplying some of the UK's biggest OEMs and are looking for an experienced administrator to join their purchasing team who will also be able to provide reception cover during holidays, sickness and break times.
Summary of Position
The Admin Assistant / receptionist will support on various administrative duties within the Purchasing Department while providing cover for reception during break times and to cover holiday and sickness absence.
Core Responsibilities
- Liaising with Managers to create purchase order requests for approval on the MRP System.
- Sending invoices to customers upon completion of projects.
- Clearing Indirect Supplier invoices for payment.
- Administration of the Purchase in Query Report (PIQR). Progress any queries and keep number of queries on the list to a minimum by sorting and sending out queries to relevant parties to bring to a resolution.
- Compiling all information for required for Tooling orders, loading onto the system and sending out when complete.
- Logging and tracking customer spend against sales orders and reporting on this when required.
- Assisting in any campaign or company changes to supply base in the form of sending out letters, emails etc and logging the responses for any further actions.
- Providing cover for reception when needed (such as lunchtimes and holiday cover); operating the switchboard and directing calls and taking messages as required.
- Acting as first point of contact for all visitors on site, greeting in a professional and courteous manner, directing to appropriate department and handling any queries that they might have.
- Handling of all incoming and outgoing mail as well as general enquiry emails.
- General administrative support, such as photocopying and binding, for all departments when required.
Key Business Priorities for Role (inc KPI and Targets)
- Ensure all purchase orders, invoices and orders are sent out in a timely manner
- Keeping number of queries within PIQR as low as possible (and within targeted number)
- Ensure reception is covered at all times and all visitors, calls and post is directed accordingly.
Qualifications/Training, Knowledge & Skills Required
- Excellent verbal and written communication skills
- Excellent organisational skills
- Experience (to an intermediate level) working with Microsoft Outlook, Word and Excel.
- Experience working with an MRP system to load purchase orders and invoice
Company
What makes working at Evtec Automotive different from other businesses?
Evtec is always looking for new talent, and what makes it different from other businesses is its unique recruitment practices. Unlike most companies which rely on traditional recruitment strategies, Evtec looks beyond what a person can't do and focuses instead on what they can do.
30% of Evtec’s workforce consists of people with disabilities, proving that what’s important at Evtec is what someone can bring to the table, not what they can’t.
In addition to this, Evtec also works with local schools and colleges to provide young people with valuable work experience. This shows just how committed the company is to unlocking potential and diversifying the workforce.
Work Experience Programmes – what initiatives are we doing to invest in the next generation of talent?
Evtec has implemented a range of initiatives designed to invest in the next generation of talent. One such initiative is the Evtec Internship Programme, which provides young people with real-world work experience and training opportunities.
The programme offers young people placements each year giving participants the chance to gain invaluable knowledge and experience.
Evtec’s Internship Programme provides a real insight into the automotive component manufacturing sector. Interns take part in real projects within the company, giving them first-hand experience of the corporate environment and allowing them to develop important skills.
What makes Evtec a great place to work?
At Evtec, we understand the importance of a supportive corporate culture. We foster an environment of respect, collaboration and inclusivity, where everyone is encouraged to share their ideas and opinions. We also value diversity, and actively promote the inclusion of people from all backgrounds.
We’ve developed an ethos of continuous learning, providing our workforce with access to a variety of training programmes and workshops. This helps ensure that our employees are able to stay up-to-date with the latest developments in their field and continuously develop their skills.
In addition to this, we also understand the importance of work-life balance, offering great working hours, a relaxed break in our canteen and an early Friday finish. This allows our employees to manage their own schedules and maintain a healthy balance between their work and personal lives.
For all of these reasons, Evtec is the ideal place to take your career to the next level.
What can you expect from joining our team at Evtec?
When you join our team at Evtec, you’ll be entering an environment of collaboration and respect. You can expect to have access to a range of training opportunities and great working hours, enabling you to continuously develop your skills. Most importantly, you’ll be part of an organisation that values diversity and inclusion, and is committed to unlocking potential and diversifying the workforce.
If you’re looking to take your career to the next level, Evtec is the ideal place for you. We look forward to welcoming you onboard!
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