Office Administrator

Purpose of role: 

The Administrator will provide full reception, secretarial and administrative support to all the services provided by the Company. For avoidance of doubt, the Office Administrator reports into the Commercial Manager, who ultimately prioritises the Office Administrator’s workload.

Main Duties: 

• Front of House duties including welcoming walk in visitors.
• Answering and directing calls as a priority, recording information for return calls.
• Making refreshments when required.
• General office administration, filing, printing/scanning ordering stationary.
• Help with the order and collection of company clothing to suppliers.
• Where required, assist with programming of training.
• Diarise all anniversaries related to vehicles including lease expiry, vehicle tax, vehicle maintenance, insurance, MOTs and livery.
• Ordering materials to site, checking and confirming correct materials have been sent.
• Receiving deliveries of materials, package them ready for collection.
• Monitoring lock up stock levels and PPE.
• Assisting with the upkeep of office/stores areas ensuring they are in a clean and tidy state.
• Liaison with IT and telephony providers to report and rectify faults.
• Keeping a record of hiring new tools, maintenance and sending broken parts back.
• Collating Health & Safety folders
• Maintaining H&S site records
• Maintaining our Customer Care system

Qualifications and experience required to do this role: 

• Strong Attention to Detail
• Ability to Work Without Supervision
• Excellent Time Management
• Exceptional Communication and Customer Service Skills
• Proficiency with Microsoft Office Programs
• Confident and able to deal with people at all levels
• Able to maintain confidentiality