EXECUTIVE SECRETARY / OFFICE ADMINISTRATOR

Organisation:               UK NARIC

Location:                      Cheltenham, UK

Starting Salary:            £25 - £30k (Full-Time preferred)

Benefits:                       Generous Pension and Private Health Care

Hours of work:             Monday to Friday 8.30am – 5.00pm

                                       or 9.00am – 5.30pm, 37.5 hours

What we are looking for:

Essential:

An experienced Executive Secretary / Office Administrator with

• Excellent verbal and written English Language skills
• Meticulous attention to detail
• Able to communicate politely appropriately, effectively and professionally at all levels
• Able to multi-task effectively
• Able to remain calm, effective and efficient under pressure
• Discrete and completely confidential
• Highly organised
• Good IT skills able to effectively use Microsoft Office: Word, Excel, PowerPoint, Outlook and internet.
• GCSE grade C or above in Maths and English or equivalent
• Good level of numeracy
• Working knowledge of GDPR
• Highly motivated and achievement orientated
• Very willing, flexible and adaptable.

Desirable:

• Secretarial  and / or  Administrative qualifications

Who we are and what we do:

UK NARIC is the UK national agency for information and expert advice on international qualifications and skills.  As an organisation we have a global reach.   We have an international work force.  We offer a modern office environment which is professional, friendly, and supportive and achievement orientated.

The Role:

The Executive Secretary / Office Administrator provides secretarial and administrative support to the Executive Team, and provides general support to Central Services reporting to the Head of Corporate Affairs / Company Secretary.

Responsibilities:

1. Providing Secretarial support  to the  Executive team, including:

• Maintaining effective office  filing systems
• Arranging travel, visas and accommodation for the Executives as/when required  Arranging travel, visas, accommodation and catering for  corporate  visitors
• Managing phone calls, enquiries, incoming mail and handling them when appropriate
• Organising and managing diaries and making appointments as directed
• Liaising and communicating a range of documents, briefing papers, reports and presentations
• Organising meetings, typing up and distributing agendas and any other advance correspondence, attending meetings and taking minutes as required
• Meeting and greeting visitors at all levels of seniority
• Effectively liaising with clients, suppliers and other staff.

  2. Providing general office administrative support, including:  

• Providing general office administrative support, with particular responsibility for routine stationery and equipment ordering
• Undertaking DSE risk assessments for all new starters, maternity cases, and staff experiencing any issues related to their work station
• Health and Safety Training for staff volunteering as Fire Wardens and First Aiders ensuring their certification is up-to-date and that leavers are replaced
• Working closely with HR to assist in the administration associated with routine corporate events. 

How to apply:

Applicants must submit a Europass CV with a covering letter and details of two referees to recruitment@naric.org.uk.

Applicants must have a UK National Insurance Number or hold a current visa giving them permission to live and work in the UK

Closing date: Tuesday 28.05.19 5.00pm

First Interview date:  Wednesday 05.06.19

Interview venue: UK NARIC, Suffolk House, 68-70 Suffolk Road, Cheltenham, Gloucestershire, GL50 2ED, UK