Event and Training Assistant

Warwick, Warwickshire
26 Sep 2016
Job Sector
Contract Type
Full Time

A permanent vacancy has become available in the “Business Development & Events Department” for an Event and Training Assistant

Reporting to the Event Manager, this position will cover duties such as:-

Event Recognition:

Generate all recognition related materials and reports for the recognition desk at Success Express events and other one off events

Generate and communicate all recognition related reports required for the live show working closely with the Event Content and Incentives Coordinator

Responsible for the packing and equipment for each Success Express events

Assist in backstage coordination and recognitions at live events

Responsible for the running of month end reports (including Success Express, magazine, marketing plan promotion and any other reports)

Responsible for the stock take of recognition materials and the monitoring of stock movement between Forever and nominated distribution contractors

Responsible for proofing recognition materials

Responsible for overseeing the mailing process for recognition materials

Responsible for compiling reports for Area recognition events and sourcing relevant materials

Responsible for mailing recognition stock out for Area Masterclass events

Event Content and Incentives:

Provide reports to the Event Content and Incentives Coordinator for global incentives

Assist the Event Content and Incentives Coordinator with event content and running orders for Success Express and ad hoc events with a view to taking on some events independently


Assist the Event and Trainings Coordinator with training set up and execution across the UK with a view to attending and running a selection of trainings independently


Assist the Head of Events and Events Manager in all areas of event planning

Assist with the production of events from conception to completion

Support the department in the implementation and execution of events where necessary including training events, Success Expresses and one off events

Events administration where necessary (including phone and email queries, ticket enquiries and payments and refunds)

Attend team meetings and company events as required

Assist all team members to ensure all department responsibilities are fulfilled

Observe strict rules of confidentiality with information about Forever Business Owners and their Forever businesses

Any other reasonable duties required by the Head of Events and Events Manager

Key Skills Required

Excellent organisational and planning skills

Excellent written and verbal communication

The ability to work on multiple projects at one time

The ability to work under pressure and to deadlines for the smooth running of events

Good attention to detail and accuracy

Strong IT skills

The ability to work well as part of a team

Hours of work include:

Monday – Friday, 9am-5pm (Total 35 hours per week) plus overtime