Finance Assistant

Intuition IT Solutions
25K - 30K
02 Dec 2016
Job Sector
Finance & Banking
Contract Type
Full Time
Finance Assistant

We currently have an opportunity for a Finance Assistant to join our Finance Team in our London office.

Your responsibilities:

Timesheets and Contractors Payments

- Processing timesheets on ETZ on a weekly basis
- Generating invoices to clients and payments to contractors on a weekly basis
- Attending to queries from clients and contractors and resolving the promptly
- Issue permanent placement invoices to clients and updating the sales order book

Credit control function:

- Follow up with clients on overdue invoices and assist Factoring facility management
- Uploading invoices on factoring facility with HSBC promptly after processing invoices
- Ensuring Debtor Days are within the covenants laid down with factoring facility
- Allocation of remittances based on remittance advices
- Reconciling Debtors Ledger on Xero (accounting system) with factoring facility and resolving discrepancies

Accounts Payable function:

- Accounting of all supplier invoices with appropriate accounting code on accounting system Xero
- Execute a payment run on a regular basis to pay overdue invoices
- Account credit card and other expenses on bank accounts and maintain documentation of all the transactions
- Check all invoices and take approval before making payments to suppliers


- Report cash and debtors position on a weekly basis
- Report AP position on a monthly basis
- Report revenue on contract and permanent placements
- Maintain Contractors list and ensure that it matches with the front office system

Other duties:

- Assist in back office administrative duties
- Assist in preparing management accounts
- Assist in other adhoc duties

Your profile:

- Quick learner, proactive and manage to multi task responsibilities
- Keen to learn and develop within Finance role
- Experience of processing timesheets and invoices & payments in a recruitment industry is a must
- Recruitment experience within finance is desirable
- Knowledge of Xero and ETZ is desirable
- Multi lingual in French would be an added advantage

If you're interested in this position, please reply with your most recent CV in Word format for immediate interview!

Intuition IT Solutions is acting as an Employment Business in relation to this vacancy.